City of Oakville

Oakville, WA

October 10, 2011

The October 10, 2011 regular Council Meeting was called to order by Mayor Charles Norskog at 7:30 P.M.

Everyone joined in the Pledge of Allegiance to the Flag.

ROLL CALL:

Mayor Charles Norskog, Councilpersons Richard Hawkins, Traci Fallow, Thomas Sims, Brian Carsten and John Ruymann answered roll call.

APPROVAL OF MINUTES:

Motion was made by Councilperson Carsten and seconded by Councilperson Fallow to accept the minutes of the regular meeting of September 12, 2011 as presented.  Motion carried.

ATTORNEY’S REPORT:

The City Attorney submitted a written report of legal activities as of October 10, 2011. 

POLICE REPORT:

Lt. Porter of the Grays Harbor Sheriff’s Department handed Council a report of hours for the month of September.

Lt. Porter suggested the Council get together with Charles Wallace, Grays Harbor County Deputy Director of Emergency Management to go over the emergency disaster plan for the area.  He suggested the next work shop on October 24 would be a good time.  Lt. Porter stated he would like a representative from the Fire Department to be invited as well.

WATER/STREET REPORT:

Dan Thompson read a written report of activities up to October 10th.

Water – The results have been returned for the Synthetic Organic Compounds at #1 well head and there were no herbicides or pesticides detected.

STAFF REPORT: 

Flood Authority Update -Every week the Flood Authority updates what is happening on their web page and this information will let you know what is happening.

The Flood Authority hosted members of the Legislature to an up-close and personal look at flooding and flood mitigation measures along the upper and middle Chehalis River basin.  The first tour dealt with the upper watershed near Pe Ell and then worked its way back down the basin.  The message the first tour presented to legislators, in the form of personal narratives, was the need for a retention dam combined with levees.  The second tour was through the Chehalis Reservation and the rich Chehalis river bottom areas around Oakville hosted by the Confederated Tribes of the Chehalis Reservation.  The Tribe feels the method of dealing with flooding would be small projects, including opening up smaller culverts and replacing them with box culverts. 

OLD BUSINESS: 

Sheriff Contract Addendum - The City Attorney explained as it is now, either party could terminate on 30 days notice.  This would create problems with both the Sheriff’s office and the City if this were to happen. Attorney suggested a 90 day period would be better.  Councilperson Fallow made a motion to authorize the City Attorney and Mayor to make the change to the termination period to a 90 day period.  Seconded by Coucilperson Carsten.  Motion carried.

Water Rights – After discussion, Council considered another option for the purchase of water rights to be presented for negotiation.   Motion was made by Councilperson Carsten to authorize the City Attorney to make another proposal.  Seconded by Councilperson Ruymann.  Motion carried.

CORRESPONDENCE: 

Neil Aaland Hearing Examiner letter of September 23, 2011.  Mr. Aaland sent a letter informing the City of a rate change for the 2012 year from $75 to $90 per hour.  Motion was made by Councilperson Hawkins to amend the contract to the rate of $90 per hour.  Seconded by Councilperson Carsten.  Motion carried.

William Henry letter of September 8, 2011 was provided to Council in council packet.

NEW BUSINESS: 

Newton Street Bids- Three bids were received for the South Newton Street alignment correction project.  After a review of these bids, Council accepted the lowest bid.  Motion was made by Councilperson Carsten to accept the bid from Mesa Asphalt Products at $7,896.48 excluding north radius repair.  Seconded by Councilperson Ruymann. Councilperson Hawkins would like to see this project be completed within 30 days. After discussion regarding the cost of the north radius repair, Councilperson Carsten amended his motion to include up to $500 for the north radius repair.  Seconded by Councilperson Sims.  Motion carried. 

ORDINANCES & RESOLUTIONS: 

Resolution #377 Surplus Property Procedures- Council asked for a workshop to review the resolution.

CLERK’S REPORT:

The City Clerk presented Checks #16651 thru 16663 dated 09-23-11 in the amount of $5,031.17.  Checks #16664 thru 16681 dated 10-07-11 in the amount of $15,129.39.  Payroll #11581-11595 dated 09-29-11 in the amount of $11,401.72.  Motion was made by Councilperson Carsten and seconded by Councilperson Sims to accept the Clerk’s Report as presented.  Motion carried.

Meeting adjourned at 8:05 P.M.

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