City of Oakville

Oakville, WA

April 09, 2012

The April 9, 2012 regular council Meeting was called to order by Mayor Charles Norskog at 7:30 P.M.

Everyone joined in the Pledge of Allegiance to the Flag.

ROLL CALL:

Mayor Charles Norskog, Councilpersons Richard Hawkins, Traci Fallow, Thomas Sims, Lisa Stephens and John Ruymann answered roll call.

APPROVAL OF MINUTES:

Motion was made by Councilperson Hawkins to accept the minutes of the regular meeting of March 12, 2012 as written.  Seconded by Councilperson Ruymann.  Motion carried.

ATTORNEY’S REPORT:

The City Attorney submitted a written report of legal activities as of April 9, 2012.

Councilperson Hawkins referred to paragraph 1 of the Attorney’s Report as to the reason for the increase in the Mayor’s authority to make purchases.  Mayor stated the increase is for the day to day operation of the City; i.e. purchase of tires, without going to council for approval.  This will be discussed under New Business.  Motion was made by Councilperson Hawkins to contribute 10% of the “hard” costs so the City Attorney may attend the WSAMA Spring Conference up to $250.  Seconded by Councilperson Fallow.  Motion carried.

POLICE REPORT:

Lt. Porter of the Grays Harbor County Sheriff’s Department presented Council with a summary of hours for March. 

WATER/STREET REPORT:

Dan Thompson read a written report for the period March 10 to April 6, 2012.

Water - The Lewis County Water Conservancy Board has accepted the City’s water right application for the purchase of water rights and has begun processing and examination of the report for the Dept. of Ecology.  Dan reported the two well houses are in the need of re-roofing.  Mayor Norskog asked that Dan get a bid to see what it takes to get to get a metal roof installed.

Street - Dan has been working with the Tribal’s grant writer and engineer in putting together a Safe Routes to Schools Grant.  The Tribe would like to install a sidewalk to extend the sidewalk up State Street to Oak Street to School Street to Pine Street.  The plans are to install 5 ft. sidewalks on both sides of the street, planter strip, curb, gutters and parking.  Council would like to review the scope of the project and since the grant needs to be submitted by the first of May, it was suggested to recess tonight’s meeting until April 23, 2012 at 7:30 p.m. and invite the transportation engineer to make a presentation and answer questions.

STAFF REPORT:

Flood Authority Update -The OFM report is now due on August 2, 2012 rather than July.

At the March 15, 2012 meeting the withdrawal of Bucoda as a flood authority member was discussed.  The existing flood authority members went on to vote unanimously to allow Napavine and Cosmopolis to join.  Then the flood authority members voted to re-allow Bucoda back on the board by next meeting in April.

OLD BUSINESS:

Security camera bids.  One suggestion was to install more lights in the park and add one camera in the front of City Hall for the time being.  Lt. Porter stated cameras are critical for investigation purposes.  A poll of the Councilmembers was taken for and against cameras and lighting upgrades in the park.  Motion was made by Councilperson Hawkins to install one camera at the front entrance of City Hall and install the DVR system.  Seconded by Councilperson Stephens.  Motion passed.  Dan Thompson is looking into the lighting for the park and will have a cost at the workshop April 23, 2012.

Interlocal Agreement between Aberdeen, Cosmopolis, Elma, Hoquiam, McCleary, Montesano, Oakville, Ocean Shores and Westport for the borrowing from time to time of equipment, vehicles etc.

Motion was made by Councilperson Ruymann and seconded by Councilperson Hawkins to authorize the Mayor to sign the agreement.  Motion carried.

CORRESPONDENCE:

William Henry letter along with other correspondence was included in council packet bringing council up to date regarding a complaint.

Grays Harbor County’s invitation to recruit members to the Solid Waste Advisory Committee.

NEW BUSINESS:

Mayor Spending Limit Increase. As discussed under Attorney’s Report, Councilperson Fallow was in agreement with the increase. 

ORDINANCES & RESOLUTIONS:

Resolution 379, A resolution in relation to purchasing authority; establishing limits of authority; providing for reporting; authorizing a general exemption from prior council approval in the event of specific circumstances; and repealing Resolution 356.  Motion was made by Councilperson Hawkins to adopt Res. 379 increasing the Mayor’s spending for the acquisition of goods and/or services for the maximum amount of $1,000.  Seconded by Councilperson Fallow.  Motion carried.

Resolution 380, A Resolution of the Oakville City Council approving the addition of the Town of Bucoda as a party to the Interlocal Agreement establishing the Chehalis River Basin Flood Control Authority and authorizing the Mayor of Oakville or his designee to sign the same.  Motion was made by Councilperson Hawkins and seconded by Councilperson Fallow to allow Bucoda to the Flood Authority.  Motion carried.

CLERK’S REPORT:

The City Clerk presented Checks #16853 thru 16867 dated 03-28-12 in the amount of $5,025.53.  Checks #16868 thru 16881 dated 04-06-12 in the amount of $13,769.09.  Payroll Checks #11684 thru 11688 dated 03-31-12 in the amount of $12,674.94.  Motion was made by Councilperson Sims and seconded by Councilperson Hawkins to accept the Clerk’s Report as submitted.  Motion carried.

CITIZENS COMMENTS

No Citizen’s Comments

COUNCIL COMMENTS

Mayor Norskog commented on the beautiful weather and hope everyone enjoyed Easter Sunday.

8:30 P. M.  Meeting recessed to April 23, 2012 at 7:30 P.M.

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