City of Oakville

Oakville, WA

4th of July Parade

(Feel free to copy and paste these forms to a printable document)

 

2017 Parade Entry Form

Oakville’s Independence Day 

Parade & Celebration

“Happy Birthday America”

11:00 AM Saturday July 1st, 2017

 

 

PLEASE COMPLETE THE FOLLOWING INFORMATION

 

Organization Name: _________________________________________

Contact person: _____________________Telephone:_______________

Mailing Address: ___________________________________________

Our entry will be: ___________________________________________

                                (Float, car or other vehicle, riders, performers, etc.)

 

 

JUDGING CATEGORIES   (Pick Only ONE!)

___ MILITARY, CIVIC, EMERGENCY VEHICLE             

___ FLOATS (Private & Commercial)

___ EQUESTRIAN or Horse Drawn

___ PRIVATELY OWNED VEHICLE

___ GROUPS OR ORGANIZATIONS (No Floats)

 

*Please return by June 26th

*LATE ENTRIES ARE ALWAYS WELCOME

** Parade announcers need to know something about you. Please FILL OUT form on the back!

 

 

Please complete the following for the Parade Announcer:

 

Entry Title or Theme Name (Required)

(Organization, individual, company, etc.)

__________________________________________________________________________________________

 

City, State (location of group)

_______________________________________________________________________________________

 

 

Are there any individuals you would like to have special mention?

________________________________________________________________________________________________________________________________________________________________________________________

 

What should we say about you or your group? (required)

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

Mail completed forms to: ‘Oakville Parade 2017” C/O UMPQUA BANK,

PO BOX 507, ROCHESTER WA 98579 or drop them off at UMPQUA BANK in Rochester.

 

 ------------------------------------------------------------------------------------------------------------

 

 

2017 Vendor Entry Form

Oakville’s Independence Day       

Parade & Celebration

“Happy Birthday America”

$20.00 per space rental (make payable to Oakville Chamber of Commerce)

PLEASE COMPLETE THE FOLLOWING INFORMATION

Organization Name: __________________________________________________________________________

Contact Person: _____________________________________________ Telephone: ____________________

Mailing Address: ______________________________________________________________________________

                                 ______________________________________________________________________________

VENDOR CATEGORIES

____Crafts

            Please Specify Type of Craft__________________________________________________________

____Food

____Other

            Please Specify__________________________________________________________

Please return form to Umpqua Bank, PO Box 507 Rochester, WA 98579/9921 Hwy 12 Rochester, WA 98579

***Vendors are responsible for providing tables, displays, seating, etc. ***

 

EVENT

VENDOR CONCESSION CONTRACT

 

Parties to the contract are: Oakville Chamber of Commerce (hereinafter “Host”) and ________________________________________________ (hereinafter “Vendor”).

 

Host is sponsoring an Event known as Oakville Independence Day Parade & Celebration (Hereinafter “Event”) to occur at __________________________________ on 07/01/2017, beginning at 10:00 am and ending at 5:00 pm, and has the right to license concessions to vend at and during the Event.

 

Therefore, the parties agree as follows:

1.    Vendor shall have access to the location agreed upon by the parties, no less than one hour before the Event’s commencement for the purpose of setting up Vendor’s area, goods, etc. necessary and reasonable to vendor.

2.    Vendor shall not vend any goods or services other than those described and approved by Host on the Vendor Entry Form without Host’s written consent.

3.    Vendor’s station shall be no larger than 10 ft. x 10 ft. or taller than 12 ft., shall be clean and orderly, and shall comply with all applicable laws and regulations.

4.    Vendor’s staff shall be clothed and groomed in a clean; neat fashion and conduct themselves in an orderly manner.

5.    No loud music, noise or sound amplification devices shall be used by Vendor/Vendor’s staff at the location.

6.    Vendor shall have access to the location for up to an hour after the Event’s conclusion to dismantle and remove all things brought to the location by Vendor. Vendor shall leave the location clean of trash and substantially in the condition it was before the Vendor occupied it.

7.    Vendor cooking/serving/handling food shall have valid and appropriate certified food handler permit and comply with appropriate food health & safety practices.

 

 

Vendor hereby agrees to indemnify and hold harmless the Oakville Chamber of Commerce (Host), the City of Oakville, Umpqua Bank, Oakville School Dist. and Property Owner(s) of Event location against any damages or claims that may arise in connection with Vendor’s presence at the Event and Vendor’s activities of any kind.

 

In witness to their agreement to the terms of this contract, the parties affix their signatures below:

 

 

 

________________________________________                                    __________________________

   Host            (signature)                                                              (date)

 

__________________________________________________________________________________

                        (address)

 

 

 

_________________________________________                                  __________________________

 Vendor        (signature)                                                              (date)

                                   

 

__________________________________________________________________________________

                        (address)

 

Upcoming Events

Monday, Nov 13 at 7:30 PM - 8:30 PM
Monday, Dec 11 at 7:30 PM - 8:30 PM